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QuickBooks Online (QBO) is not designed to work with multiple Accounts Receivable (AR) and Accounts Payable (AP) accounts. The initial AR and AP accounts will be the default accounts. We encourage our customers to merge their accounts payable and receivable accounts. For more information on merging accounts, please see our related KnowledgeBase article 1221: How do I merge two accounts? If division of open payables and receivables are needed use one of the following options.
Accounts Receivable Only
Parent and sub accounts: Setting up parent accounts, then changing the existing accounts to sub accounts, will allow all open receivables to be grouped and subtotaled on one single Customer (or Client, Member, etc.) Balance Detail Report.
Reorganize existing accounts to sub accounts:Create parent accounts:
Sub the existing accounts to parent accounts, for each account:
Accounts Receivable and Accounts Payable
Location tracking: Locations are automatically reported on the default Customer and Vendor Balance Detail Reports. Create the report and check to be sure all invoices, bills, and other transactions have locations noted in the location column. If they do not, the transactions can be edited directly from the report. After that, the reports can be customized to report one location at a time (sorting will not work). Not sure how to use set up and use location tracking? See KB 1091 for details.
Once inside the report: