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Form W-2 is the Wage and Tax Statement you send to each employee and submit to federal, State, and local tax agencies. The form shows the employee's wages and taxes withheld for the year.
What kind of paper/ink do I need for my W-2's?
You can print the employee copies of Forms W-2 on either perforated paper or plain, but it must be blank, not a pre-printed form.
You can order W-2 paper from Intuit by calling our supplies group at (800) 433-8810 on online at http://www.intuitmarket.com/oew2. The type you need is called 3UP. If you've already ordered and realize you don't have the appropriate type, you can exchange them. Please call the same number above for our supplies group to get that process started in necessary.
You'll need to select the type of paper you're using for W-2 printing inside your company payroll preferences.
You do not need to have special ink to print out your W-2's and W-3's. It is acceptable to the IRS to print all portions of these forms in non-reflective black ink. You can find more information about Intuit's paper specifications in section 1B of Publication 1141 at: http://www.irs.gov/pub/irs-pdf/p1141.pdf.
Viewing and printing Form W-2s through QuickBooks Online: